Why do I Really Need a Day Of Coordinator?

In the spirit of engagement season, we decided to give you a reminder – in a very simple version!- of what exactly a Day of Coordinator does as well as why it is worth your money and continues to be one of the most popular questions we receive from brides and grooms. This is a title that often times is not fully understood, and understandably so-it can get confusing!

So we hope this continues to shed more light on just how important this decision is for your wedding day as well as answers some of the questions that may be swirling around in your head!

Why Do I REALLY Need a Day of Coordinator:

Ok, so let’s be honest here guys, weddings are EXPENSIVE. Between all the “big” things from catering and photography to the smaller items whether that be programs or favors, everything VERY quickly adds up and we all don’t have an unlimited budget to spend. In fact, most of us in the economy that we are in, are on a strict budget and have to be savvy in every wedding planning decision we make. Trust me, I totally get it and was in that same boat almost 8 years ago now!

But, what I cannot stress to you enough, is the real need that every bride has for a day of coordinator, at minimum. Brides are finally starting to understand more so this need and not looking at it so much as a luxury IF it happens to fit in the budget. I can’t tell you how many times I hear brides say that if they could go back in time and change one thing about their wedding, it would be making the decision to have a day of coordinator present.

Often times, what brides tend to forget about is the fact that they, along with their bridal party and family are incredibly busy the day of the wedding – getting dressed, taking pictures and just taking time to ENJOY the day. What they don’t think about is who is going to be present to make sure the room is set as it should be, place cards have been arranged, candles have been lit, the caterer arrived on time ( if at all! ) and I could go on and on! I can assure you that the bride and her family won’t possibly have the time to add this to their hectic schedule and who would want to?! Like we said above, you have spent SO much money on this day, why not actually take the time to ENJOY all that you have planned and paid for?

While Day of Coordination simply states “Day-of,” it is more of a month long process leading up to the wedding itself (in our package) We take the time to meet with you in advance, to be made aware of all the details and the ins and outs of the day so there are no surprises when we arrive! From this meeting comes a detailed timeline that covers everything from your hair and makeup appointment, first dances, set up details and all vendor information. This is what is also crucial. One of the most important things that needs to be done ahead of time is touching base with all of your vendors so they not only know I am your point of contact for the day of and ensure all i’s have been dotted and t’s crossed, but to also make sure the flow of the day coincides with their plans… in particular, your photographer’s plans. Your photography is SO important and they have one shot, I repeat, ONE shot to get that first kiss or the look on your groom’s face when he sees you walking down the aisle. Your photographer and I work hand in hand to ensure they have the time needed to take all those pictures that are most important to you without you missing out on other important details throughout the night. I always give them a heads up once the day begins of anything special that is coming up, making sure they have the light or the lens that is needed and they are in the right place to capture these special moments and not taken off guard or in the bathroom missing the moment completely! This is the reason why your wedding vendors are referred to as your wedding “team.”

And finally, you may say, ” Well, my venue actually includes a coordinator so we are all good.” What I say to that is be very cautious in that thinking. While there are some, very few, but some “coordinators” that I would trust with that task, what you want to remember more than anything is that coordinator is employed by someone other than you – your venue. They ultimately work for them, not you, and are responsible for making sure all rules and regulations are being followed by your and your guests. They are responsible for making your venue happy – and if you remain so in the process, that’s a little added bonus 😉

I would encourage you in your planning to take the time to think about and really consider your need for a coordinator on your big day. And if not us, someone! I can assure you, it will be one of the best decisions you make!

Happy Planning!

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Hannah Hildebrandt is the founder and lead planner at Hannah Hildebrandt Events! Learn More

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